Kandyam

Legal

Cancellation & refund policy

Clear, fair rules so you can book with confidence — including add-ons, deposits and what happens if a partner cancels.

Last updated: September 2026Applies to all bookings

1. Free cancellation — 48 hours or more

Cancel at least 48 hours before your scheduled check-in and you receive a full refund of the amount paid. The 48-hour window is measured from the check-in time shown on your booking confirmation.

2. Cancellation 24–48 hours before check-in

Cancel between 24 and 48 hours before check-in and 50% of the booking total is charged. You receive a 50% refund to your original payment method.

3. Under 24 hours or no-show

Cancellations made less than 24 hours before check-in, and no-shows, are charged the full booking total with no refund. If something unexpected happened, contact us anyway — we will still ask the partner to consider your situation.

4. How refunds are processed

Approved refunds are returned to the original payment method you used. Card and wallet refunds typically appear within 5–10 business days; bank transfers may take a little longer depending on your bank.

If the original payment method is no longer available, we will agree an alternative with you before processing.

5. If the partner cancels

If a partner cancels a confirmed booking, you receive a full refund and our help to rebook an equivalent option at a similar price where possible. You are never charged for a service that was not delivered.

6. Changes to bookings

Date changes are free where the partner allows them, subject to availability and any difference in price. If the new dates cost more, you pay the difference; if they cost less, we refund the difference.

Last-minute changes that the partner cannot accommodate are treated like cancellations under the standard windows.

7. Non-refundable offers & packages

Some offers and packages are marked non-refundable. For these, the standard windows do not apply and no refund is payable unless the partner cancels or fails to deliver the service.

The refund terms of any offer are shown on the offer page and at checkout before you pay.

8. Add-ons: food, transport, experiences & rentals

Food, transport, experiences and rentals added to a booking follow the same 48-hour rule unless the add-on’s own terms state otherwise.

When you cancel a stay, its add-ons follow the same cancellation outcome as the stay.

9. Rental security deposits

For rentals, a security deposit may be held. It is returned in full when the property is returned undamaged.

Any damage charges are itemised and agreed with you before the deposit is deducted. A short inspection happens on return so there are no surprises.

10. Complaints & disputes

If a service was not as described, contact us within 48 hours of the issue with details and photos where possible.

We investigate with the partner and agree a fair resolution — which may be a partial refund, a replacement service, or a full refund, decided in line with this policy.

If you disagree with an outcome, you can ask us to review it again, and your statutory rights remain unaffected.

11. How to cancel a booking

Cancelling is quick and can be done from your account or with our support team:

  1. Open the booking using the link in your confirmation, or go to the bookings area of your account
  2. Select Cancel booking and give a short reason (this helps partners improve)
  3. We confirm the cancellation immediately and tell you the refund outcome under this policy

Prefer a human? Email [email protected] or WhatsApp +94 70 303 1636 and we will cancel it for you.

12. Special cases

Force majeure — for events outside anyone’s control, such as severe weather, natural events, unrest or government actions, we work with partners to reschedule or refund where possible, case by case.

Health — if you cannot travel due to illness or an emergency, contact us as early as you can with documentation. Refunds follow the standard windows, but we will always try to reach a fair outcome with the partner.

Weather-dependent activities — experiences affected by weather (for example outdoor tours) are handled case by case with the operator, prioritising rescheduling.

Example scenarios

How this policy applies in common situations.

ScenarioTimingRefund outcome
Cancel 3+ days before check-in72 hours before100% refund
Cancel within the 48-hour window30 hours before50% refund
Cancel on the day10 hours beforeNo refund
No-show without cancellingAfter check-in timeNo refund
Partner cancels your bookingAny time100% refund + rebooking help
Non-refundable packageAny timeNo refund, unless the partner cancels

Book with confidence

Every stay on Kandyam is inspected before it goes live, and our Kandy-based team is one message away before and during your trip.